Notice of Job Availability
Admin Assistant
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Would you like a job that matches your values, in which you can give your best and make a difference? Would you like to be part of a high-spirited, fun loving and hard working nonprofit team? COTS (Committee on the Shelterless) is recruiting an Administrative Assistant. The ideal candidate is an experienced administrator with strong communication skills, demonstrated ability to work independently and creatively, proficiency with multiple computer applications, and a heart for the mission of COTS. Someone with applicable experience who is re-entering the workforce could fill this position very well. People leaving corporate and technical environments to seek more meaning in their work often have done well in their employment at COTS. COTS, located in Petaluma, California, is a thriving, financially sound nonprofit agency that serves and shelters homeless people. COTS has been called "the region's most influential homeless program" (Press Democrat, 10/23/2000). Our budget for this fiscal year is about $1.9 million dollars, an increase of 900% since 1992. COTS, Committee on the Shelterless, embodies love in action. The following quote is one way to think about the role of COTS: "The idea that life is a vale of tears is just as misleading as the idea that life is a place of entertainment. Above all, life is a place of service." Leo Tolstoy COTS is such a diverse place! Our staff and volunteers have all kinds of backgrounds--we've certainly experienced the vale of tears that this world inevitably provides, and enjoyed many of its entertainments. Too, we have varied religious backgrounds, experiences, and expression. What holds us together amidst this whirling diversity? Our "center of gravity" is that we are united in loving service to those in need. To staff, COTS offers: · meaningful work that really makes a difference, in an environment that supports staff in applying their highest values in the workplace · excellent compensation package (for this position, $12-$14/hour DOE to start, plus outstanding benefits including medical, dental, vision, retirement, life/disability insurance, tuition reimbursement for qualifying courses, and one month of vacation after the first year of full-time, exempt employment) · a very special and talented staff · a supportive and progressive community in which to work · outstanding opportunities for personal and professional growth. We have formerly homeless people on our staff and on our Board of Directors, and seek to interact respectfully and usefully with the people we serve. We encourage a collaborative, team-based approach to solving the many problems we face daily. For many staff members, working at COTS is more than just a job—it’s a calling, a passion, and something of which we are very proud. Here is how one of our senior staff members feels about her work at COTS: COTS is more to me than a job. For me, it is a passion. I'm inspired by the strength of the people we serve. I'm proud to be part of a team of caring people who see a need and have the desire to help folks move forward toward a safe, healthy and independent life, and hopefully into a home of their own. Seeing the families we serve heal and the children's smiles inspires me to keep doing this work. I'm appreciative of the agency's growth to better meet the needs of homeless people and the support of those who are part of our "COTS Caring Community." Too, I appreciate the responsible and accountable partnership COTS shares with the community. Please click the links below for more information about COTS: · Mission, focus and philosophy, and role in the community · Web site · Press Democrat articles about COTS (enter COTS to search; note that you can enter a calendar year) · Argus Courier articles about COTS (enter COTS to search) The ideal candidate will be strong, experienced, collaborative, articulate, good-humored and resilient, with great computer skills (Windows). SUMMARY: The Administrative Assistant provides administrative support to the Executive Director and Development Coordinator. The Administrative Assistant regularly exercises discretion and independent judgment. Incumbent frequently executes under minimal supervision. ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.
GENERAL REQUIREMENTS: The requirements listed below are representative of the knowledge, skill, and/or ability required. The individual must exhibit versatility in handling many different projects simultaneously. Good organizational and office skills, including proficiency with Windows-based office software, are a necessity. Helpful and effective phone, mail and in-person communication skills are also required. The requirements listed below are representative of the knowledge, skill, and/or ability required. Unless otherwise stated in writing signed by the Executive Director, driving is required for this position. Typical destinations may include other COTS offices and service locations, local stores and businesses and other local providers of services. Candidate must pass a Driving Record Check, possess a valid California Drivers License and provide acceptable proof of insurability for the required amounts and limits. EDUCATION AND/OR EXPERIENCE: Bachelor's degree (B.A.) from a four-year college or university; or a minimum of one year related experience and/or training; or equivalent combination of education and experience. LANGUAGE SKILLS: Ability to assist in writing reports, grants, business correspondence, and procedure manuals. Ability to effectively present information and respond to questions from staff and the general public. Ability to read and interpret documents such as safety rules, operating and maintenance instructions, and procedure manuals. MATHEMATICAL SKILLS: Ability to add and subtract two digit numbers and to multiply and divide with 10's and 100's. Ability to perform these operations using units of American money and weight measurement, volume, and distance. REASONING ABILITY: Ability to apply commonsense understanding to carry out detailed but uninvolved written or oral instructions. Ability to deal with problems involving a few concrete variables in standardized situations. CERTIFICATES, LICENSES, REGISTRATIONS: Valid California Driver's license. OTHER SKILLS AND ABILITIES: Ability to create and edit documents with word processing equipment is mandatory. We are an equal opportunity employer, and relish diversity in our staff. If you would like to apply, please email the following to [email protected]: [ ] A cover letter explaining why you are well suited for this position. [ ] Your resume. Please note: a clean Department of Motor Vehicles report is required by our insurance company as a condition of employment. If you are selected for an interview, we will ask you to bring the following to the interview: [ ] Completed job application [ ] A copy of your Department of Motor Vehicles printout that is no more than 30 days old [ ] Written responses to the following, taking no more than one page for each answer: 1. Please describe a recent professional project of which you're particularly proud. 2. Please describe a professional challenge you faced, how you prevailed, and what you learned in the process. 3. Please explain your understanding of why people are homeless, and what can be done to help them. Review of applications will begin immediately and will continue until hiring is completed. If you have questions, please contact: Angie at (707) 765-6530 ext. 105, or at [email protected] Thank you for your interest! |
